What does PiloTrac do?
PiloTrac is a location based pilot car posting service that enables users to see where they are at on a live map. It’s just like a list but instead of listing them randomly or alphabetically it lists everyone by their location. This makes it much easier for our users when they’re looking for pilot cars since they can visually see where they are located rather than calling down a list. This new system is also much more economical since you can see exactly where the pilot cars are located and call the companies that are the closest to their needs.
There are two ways for pilot car companies to get listed on the map.
Primary account (required): The first way is to create a home base (primary acccount) listing for your company and activate it by paying the yearly fee. This will immediately place a clickable pin on the main map that shows customers your primary info when moused over (and even more when clicked on). A basic listing is $50 a year which is only $4.16 a month. However, if you have a website, use Facebook, Twitter, or want to show off more than one of your photos (or sport your best YouTube video on your profile) then you absolutely want our premium package which is only $70 a year or just $5.83 a month – just the reciprocol link to your site from ours is worth 5x’s more than that. Skeptical? If your site does not move up in rakings no matter how junky your html is we’ll give you your money back. Read more about the power of Wideload Shipping and search engines. After you have created and activated your account you can then use our “add-on” option which is the “live posting” feature.
Live posting: Once you have created and activated your primary account (features a permanent home base pin in map with your company info) you are eligible to use the “live posting” feature. Live posting rocks! Here’s why: Let’s say you took a run to Denver, CO and are going to be there delivered in 5 days with a height pole looking to get back home in Atlanta, GA. Easy! Login to your account (phone app coming before May), post that vehicle as being available in Denver, CO with a high pole on that date and potentially book your next run before you’re even done with run you’re on. Easy! To activate you have to add the vehicle license plate number (only once) then pay the system $5. BUT the $5 will last 30 days for that tag. Small price to pay for such power.
All accounts: A free account is load posting only. This is new like everything else so we’re not sure how heavy it will be used as “click n call” is pretty easy but we wanted to add it to the new system rather than not have it. But with Basic and Premium you can post people that do not pay their bills, post loads in case you can’t cover one, and search for loads by checking the map legend for loads on the lower right of the map AFTER selecting the search date on the calendar on the lower right under the map. You should know to keep the system from getting plugged you can only post live cars up to 10 days in advance.
A few notes: Our motivation for developing advanced state of the art pilot car location technology is to provide better service to the trucking companies that use our website with the overall health of the industry in mind first. The proof is in the pudding, look at how low our prices are.
Over 1 billion dollars in transportation costs transpire here every year.
There is no other place on the internet that we know of where trucks and pilot cars actively communicate direct on a huge scale.
(Community Support Pages) Ask and answer.
Let’s start by learning some PiloTrac lingo.
Update: Some of the folks in the industry we’re offended by our initial comments about brokering pilot car loads. We’d like to clarify our ideas, thoughts and intentions but without deleting our earlier posted content as that’s two faced which we’re not. So you can view the original comments by us here if you’d like.
First of all PiloTrac was invented to be a more effective system to service the trucking company dispatchers and carriers that use our system. Giving them a visual reference of pilot car and escort vehicle company locations based on a location they can see on a map, rather than a list.
With that in mind here are a few things that can happen that we’d like to avoid by simply being courteous to one another.
Here is a list of things that can happen that we’d like to avoid:
Stackers: This can occur when two companies have live cars posted in the exact same place on the exact same date. The PINS on the map will stack exactly on top of one another so the dispatcher of the trucking company only see’s one pilot car company posted since they are exactly on top of each other. It’s not an intentional thing but it can happen so here is a solution: Post your exact location. If you’re finishing up in Arvata, CO post “Arvata” instead of “Denver”. If you notice you’re stacking, edit your post to something like “Golden, CO” (there 10 miles apart so it’s no big deal and your being courteous to your fellow industry associate. Also don’t post a live PIN in your home base town just because the color is different – you’ve already got your home base permanent PIN there. When “stacking” does happen it’s generally an honest mistake with the person just trying to perform his/her duties by posting their availability and it just happens to be where you are too.
Hogging: “Hogging” is adding a license plate to a vehicle in our community system that you really don’t use for escorting, but you want another PIN in the map. If you get caught doing this you will probably get banned from using the system.
Squatting: A “squatter” is a user who posts a live car, finds a load for it but doesn’t delete the posting right away after covering it. Be polite. If you post a live car and cover it delete your post so someone else can have a go at covering their car.
Pin Facing: This is just uncool. This type of user is posting in hot spots trying to get more runs than they have cars so they can broker them so someone else. This is just straight up un cool. If you want to broker pilot car runs that’s fine but don’t use PiloTrac as a source to find more customers. PiloTrac is designed and intended to hook up pilot cars with work. Preferably work that is direct with the carrier. That might not happen all of the time but this is not a place intended for brokerage companies to get more customers. Do that with your own resources and not a community oriented one such as PiloTrac please. Thank you.
That covers the basics. We’re all in this together and it’s important that we all help each other out. We’re in this business to help protect the safety of citizens traveling on the roads, then to make some money while we’re at it. So let’s be courteous towards each other and play fair. Use the system like you would if your mother was using it too.
Using the system:
The main map is only on the MAIN page. You can go to this anytime by clicking MAIN from anywhere on the website. By default it shows activity for todays date. To search for other dates find the calendar below the map and click desired date and it will display the available runs/loads (must be logged in to view runs/loads) as well as live pilot cars for that date. Home base listings are shown on all dates.
Once you have created your account, log back in you will see this screen. You will have to activate your account (unless you have a free run/load posting account) by paying first. This is your 1 time yearly payment for your base listing. A BASIC account is $4.16 a month and a PREMIUM account is $5.83 a month. Select your payment method at the top and click the “Pay Now” button.
Once you have activated your account you can login and see contact info for posted loads on the MAIN screen. You can also add LIVE CARS for live posting with your account. Each vehicle license plate number costs only $5 per month and you only have to pay monthly. Select the number of valid vehicle tags you have from the drop-down menu, then click the “Add Tag” button then select your payment method.
Once you have activated your vehicle(s) for live posting you can do many things. To explore the POST CARS menu click on POST CARS or MY PROFILE. You will then see a sub-menu below the main website navigation menu. This is where you can do many things here like see, edit and delete your posted cars or check their status to keep track of which vehicles are active and paid for the month.
Once you have activated a live vehicle for posting when you login in to your account you will automatically be directed to the POST CARS page. Simply select the vehicle you wish to post and enter in your information. Using this feature you can post your future locations and potentially book your next run/load before your reach your current destination. At times it may be necessary to click the “Set Location” button next to the state/province entry. You can also specify your desired direction, if your pilot car or escort vehicle is equipped with a height pole or not as well as leave additional comments.
That covers the basics. We’ll be soon covering load posting a credit reporting but most of you will get it pretty easy from here. Happy holidays and we hope you like the new system.
Our promo video for those of you who haven’t seen it;